We’ve fiddled with a few ways to manage our guest list. The Knot has an excellent RSVP manager and Peter created a easy-to-use Google Forms that would have all of our info in one place. The problem was my side of the family is very tech-challenged. Many of my family members don’t own computers or have email address they use. I’m all for using evites to save a few dollars (as pretty as the selection out there is) but this wasn’t going to work for us. Instead, we combined mail-out invitations and RVPS and tracked our responses in Trello.
Where to Start
Create your lists by groups
Start with your wedding party and list the rest accordingly. How we started:
- Wedding Party
- Wedding Party’s Guests
- Groom’s Family
- Groom’s Friends of Family
- Bride’s Family
- Bride’s Friends of Family
- Groom’s Friends
- Bride’s Friends
Create a Rough Guest List
I would only add one person per card, you could do by couple if you wish but if you have the CardCounter for Trello app installed (which I highly recommend) your numbers won’t read accurately. Put them in the appropriate lists. Get your family involved, show them the basics and they can either place names in “Requests” and you and your partner can move them to the appropriate lists if you approve, or let family places just put names where they belong.
Get and Store Addresses
This is probably one of the best ways to get addresses organized and the best part? Anyone who needs them for shower invites will them ready and for thank you notes later, they’re still in an easy to find place. Get your family members on Trello and have them help you track down everyone’s details. As stated above, while Peter’s family use computers for work and are quite proficient with them, even my mother who only really uses her laptop for email and Pinterest didn’t have much trouble helping us on Trello.
Use the comments to communicate with your family and ask questions by simply using @namehere they’ll receive a notification and can’t miss it.
Check Your Numbers
If you have installed the CardCounter app all you have to do to see list counts is filter your list.
- Go to your sidebar Menu on the right
- Click Filter Cards
- If you have no labels yet click “No Labels” and a count should appear
We did a rough count and looked at how many of these were couples or families. This helped let us know how close to our venue’s maximum capacity we were at (max if you were curious) and how many stamps we needed.
What I would suggest is to write yourself a comment in each as you mail, I didn’t do that and I find I’m starting to get confused concerning which of the “Requests” added by our family I’ve actually mailed or not.
For part 2 I will share how to manage the following
- Planning your seating chart with your guest list
- Marking declines and RSVPS
- Meal choices and dietary restrictions
Thanks for reading!